Finance

Director of Business
Mr. Joshua Yoder
yoderj2@mcsin-k12.org
Treasurer
Mrs. Lisa Stutsman
stutsmanl@mcsin-k12.org
Business Assistant
Mrs. Shirley Meyer
shirley@mcsin-k12.org

About MCS:


Online Public Budget Notice

Gateway Local Government Finance Site

Bus Replacement Plan (PDF)

Capital Projects Plan (PDF)

403(b) Plan: Fund Change Notice (October 2019)

MCS Budget Hearing Notices - 9/17/2019

posted on Wednesday, September 25, 2019 at 03:59:12 PM

Prescribed by the Department of Local Government Finance
Approved by the State Board of Accounts
Budget Form No.3 (Rev. 2019)
Online PREVIEW

NOTICE TO TAXPAYERS

The Notice to Taxpayers is available online at www.budgetnotices.in.gov or by calling (888) 739-9826.

Notice is hereby given to taxpayers of MIDDLEBURY COMMUNITY SCHOOL CORPORATION, Elkhart County, Indiana that the proper officers of Middlebury Community Schools will conduct a public hearing on the year 2020 budget. Following this meeting, any ten or more taxpayers may object to a budget, tax rate, or tax levy by filing an objection petition with the proper officers of Middlebury Community Schools not more than seven days after the hearing. The objection petition must identify the provisions of the budget, tax rate, or tax levy to which taxpayers object. If a petition is filed, Middlebury Community Schools shall adopt with the budget a finding concerning the objections in the petition and testimony presented. Following the aforementioned hearing, the proper officers of Middlebury Community Schools will meet to adopt the following budget:

Complete details of budget estimates by fund and/or department may be seen by visiting the office of this unit of govemment at 56853 Northridge Drive, Middlebury, IN 46540.

Public Hearing Date Tuesday, October 8, 2019
Public Hearing Time 4:00 PM
Public Hearing Location 56853 Northridge Drive, Middlebury, IN 46540
Adoption Meeting Date Tuesday, October 22, 2019
Adoption Meeting Time 4:00 PM
Adoption Meeting Location 56853 Northridge Drive, Middlebury, IN 46540
Est. School Operations Max Levy $6,844,241
Property Tax Cap Credit Estimate $521,921
1
Fund Name
2
Budget Estimate
3
Maximum Estimated Funds to be Raised (Including appeals and levies exempt from maximum levy limitations)
4
Excessive Levy Appeals
5
Current Tax Levy
6
Levy Percentage Difference (Column 3 / Column 5)
0180-DEBT SERVICE $11,776,700 $12,687,963 $0 $10,443,635 21.49%
3101-EDUCATION $29,539,987 $0 $0 $0  
3300-OPERATIONS $11,975,414 $7,650,913 $0 $6,569,139 16.47%
Totals $53,292,101 $20,338,876 $0 $17,012,774  


NOTICE TO TAXPAYERS

Notice is hereby given to taxpayers of Middlehury Community Schools that the proper officers of Middlebury Community Schools will conduct a public hearing on the year 2020 proposed Bus Replacement Plan pursuant to IC 20-40-18. Following the public hearing, the proper officers of Middlebury Community Schools may adopt the proposed plan as presented or with revisions.

Complete details of the Bus Replacement plan may be seen by visiting the website of this unit of government at the following address: www.mcsin-k12.org.


Public Hearing Date: Tuesday, October 8, 2019
Public Hearing Time: 4:00 PM
Public Hearing Place: 56853 Northridge Drive, Middlebury, IN 46540

Taxpayers are invited to attend the meeting for a detailed explanation of the plan and to exercise their rights to be heard on the proposed plan. If the proposed plan is adopted by resolution, the resolution will be submitted to the Department of Local Government Finance as per IC 20-40-18-9(d).


NOTICE TO TAXPAYERS

Notice is hereby given to taxpayers of Middlebury Community Schools that the proper officers of Middlebury Community Schools will conduct a public hearing on the year 2020 proposed Capital Projects Plan pursuant to IC 20-40-18-6. Following the public hearing, the proper officers of Middlebury Community Schools may adopt the proposed plan as presented or with revisions.

Complete details of the Capital Projects plan may be seen by visiting the website of this unit of government at the following address: www.mcsin.k12.org

Public Hearing Date: Tuesday, October 8, 2019
Public Hearing Time: 4:00 PM
Public Hearing Place: 56853 Northridge Drive, Middlebury, IN 46540

Taxpayers are invited to attend the meeting for a detailed explanation of the plan and to exercise their rights to be heard on the proposed plan. If the proposed plan is adopted by resolution, the resolution will be submitted to the Department of Local Government Finance as per IC 20-40-18-6(d).

Notice to Bidders for NHS Athletic Complex

posted on Wednesday, May 29, 2019 at 02:01:22 PM

NOTICE IS HEREBY GIVEN, that the Board of School Trustees of the Middlebury Community Schools (the “Owner”) will receive sealed bids for the Northridge High School Athletic Complex.

Bids will be accepted at the Middlebury Community Schools Administration Office, 56853 Northridge Drive, Middlebury, Indiana, until 10:00 a.m.. (local time), on June 25, 2019.  Bids will be opened and tabulated at that time in the Board Room.  A Pre-Bid Meeting is scheduled for June 11, 2019 at 10:00 a.m. at the Administration Building.

All bidding and construction shall be in accordance with construction documents prepared by Barton-Coe-Vilamaa, Architect and Engineers, Inc., which can be obtained from the office of Barton-Coe-Vilamaa.  Call 260/489-9079 (office of Barton-Coe-Vilamaa) to request an invitation to receive digital access to the bidding documents.

Bidders will be required to file, with their bids, a certified check made payable to the Middlebury Community Schools or a Bid Bond for an amount not less than five percent (5%) of their maximum bid or bids.  Should a successful bidder withdraw its bid, or fail to execute a satisfactory Contract, Middlebury Community Schools may then declare the bid deposit or bid bond to be forfeited as liquidated damages.

Each successful bidder shall be required to furnish an approved Performance Bond and a Labor and Materials Payment Bond which cover faithful performance of the contract and the payment of all obligations arising thereunder.  A Maintenance Bond shall also be required.  Said bonds shall remain in full force and effect for twelve months from the substantial completion of the Work.

The contract will be awarded to the lowest responsive and responsible bidder complying with the conditions for bidding, provided the bid is reasonable and it is to the best interest of the Owner to accept it.  The Owner reserves the right to reject the bid of any or all bidder in accordance with Indiana Code 36-1-12.

Bids not reaching said office by 10:00 a.m., on June 25, 2019 will not be opened and will be returned unopened to the original bidder.

Dated this 29th day of May 2019.

BOARD OF SCHOOL TRUSTEES
MIDDLEBURY COMMUNITY SCHOOLS

NOTICE OF EXECUTION OF LEASE BETWEEN MIDDLEBURY COMMUNITY SCHOOLS AND MIDDLEBURY SCHOOLS BUILDING CORPORATION

posted on Wednesday, April 17, 2019 at 07:07:25 AM

Pursuant to action previously taken by the Board of School Trustees (the "Board") of Middlebury Community Schools (the "School Corporation"), a Lease Agreement (the "Lease") between the School Corporation and Middlebury Schools Building Corporation (the "Building Corporation") was executed and entered into on April 16, 2019.  The Lease covers the site of the proposed renovation of Northridge High School campus and a portion of Northridge Middle School in Middlebury, Indiana.  A copy of the Lease is on file in the Administration Building of the School Corporation, 56853 Northridge Drive, Middlebury, Indiana 46540-9536, and is available for inspection during normal business hours.

Dated this 17th day of April, 2019.

 /s/ Robert Souder          

Secretary, Board of School Trustees

Middlebury Community Schools

Notice of Hearing on Proposed Lease

posted on Wednesday, March 13, 2019 at 07:33:34 AM

You are hereby notified that a public hearing will be held before the Board of School Trustees (the "Board") on April 16, 2019 at the hour of 4:00 p.m. (Local Time) at 56853 Northridge Drive, Middlebury, Indiana, upon, a proposed Lease Agreement (the "Lease") to be entered into between Middlebury School Building Corporation (the "Building Corporation"), as lessor, and Middlebury Community Schools (the School Corporation"), as lessee.

The proposed Lease upon which the hearing will be held is for a term of twelve (12) years, commencing with or acquisition of title to the facilities and real estate to be renovated and constructed by the Building Corporation. The Lease provides for rental during renovation in the amount of up to $2,637,500 per payment payable on June 30 and December 31 beginning on June 30, 2020 until completion of construction.  Thereafter, the Lease provides for a maximum annual rental of $5,275,000, payable on June 30 and December 31 of each year during the term of the Lease, commencing with the completion of the building or June 30, 2021, whichever is later.  As additional rental, the School Corporation shall maintain insurance on the building as required in the Lease, shall pay all taxes and assessments against such property, as well as the cost of alterations and repairs, and shall pay rebate amounts to the United States Treasury, as necessary.

After the sale by the Building Corporation of its ad valorem property tax first mortgage bonds to pay for the cost of construction and renovations, including the acquisition of real estate and other expenses incidental thereto, the annual rental shall be reduced to an amount equal to the multiple of $1,000 next higher than the sum of principal and interest due on such bonds in each twelve-month period ending on January 15 plus $1,500, payable in equal semiannual installments.

The Lease gives an option to the School Corporation to purchase the leased premises on any rental payment date.

The leased premises pursuant to the Lease will be a portion of Northridge Middle School, 56691 Northridge Drive, Middlebury, Indiana 46540 and the real estate upon which the outdoor athletics facilities will be located at Northridge High School, 56779 Northridge Drive, Middlebury, Indiana 46540.

The plans and estimates for the cost of said construction and renovation, as well as a copy of the proposed Lease, are available for inspection by the public on all business days, during business hours, at the Administration Building of the School Corporation, 56853 Northridge Drive, Middlebury, Indiana 46540.

At such hearing all persons interested shall have a right to be heard upon the necessity for the execution of the Lease, and upon whether the Lease rental provided for therein to be paid to the Building Corporation is a fair and reasonable rental for the proposed facilities.  Such hearing may be adjourned to a later date or dates, and following such hearing the Board of the School Corporation may either authorize the execution of the Lease as originally agreed upon or may make modifications therein as may be agreed upon with the Building Corporation.

Dated this 13th day of March, 2019.

/s/ Robert Souder
Secretary, Board of School Trustees
Middlebury Community Schools

Notice To Taxpayers of Additional Appropriation

posted on Wednesday, March 13, 2019 at 07:27:53 AM

Notice is hereby given to the taxpayers of the Middlebury Community Schools (the "School Corporation") that the Board of School Trustees (the "Board") of the School Corporation will meet at 56853 Northridge Drive, Middlebury, Indiana, at the hour of 4:00 p.m. (Local Time) on April 16, 2019, to consider the following additional appropriation which the Board considers necessary to meet the need existing at this time:

An appropriation in the amount not to exceed $15,000,000, from the proceeds of the Bonds and all investment earnings thereon, on account of the renovation of and improvements to Northridge High School campus, including construction of outdoor athletics facilities and related site improvements, and renovation of and improvements to Northridge Middle School in the School Corporation (the "Project"), including the incidental expenses necessary to be incurred in connection with the Project.  The funds to meet such additional appropriation are to be provided by the sale of real estate to the Middlebury Schools Building Corporation.

The foregoing appropriation is in addition to all appropriations provided for in the existing budget and tax levy, and a need for such appropriation exists by reason of the inadequacy of the present buildings to provide necessary school facilities.

Taxpayers of the School Corporation appearing at the meeting shall have the right to be heard in respect to the additional appropriation.

Dated this 13th day of March, 2019.

/s/ Robert Souder
Secretary, Board of School Trustees
Middlebury Community Schools

Notice to Bidders for NMS Renovation

posted on Wednesday, January 9, 2019 at 08:06:28 AM

NOTICE IS HEREBY GIVEN, that the Board of School Trustees of the Middlebury Community Schools (the “Owner”) will receive sealed bids for the Renovation at Northridge Middle School.

Bids will be accepted at the Middlebury Community Schools Administration Office, 56853 Northridge Drive, Middlebury, Indiana, until 10:00 a.m.. (local time), on January 29, 2019  Bids will be opened and tabulated at that time in the Board Room.  A Pre-Bid Meeting is scheduled for January 21, 2019 at 10:00 a.m. at the Administration Building. 

All bidding and construction shall be in accordance with construction documents prepared by Barton-Coe-Vilamaa, Architect and Engineers, Inc., which can be obtained from the office of Barton-Coe-Vilamaa.  Call 260/489-9079 (office of Barton-Coe-Vilamaa) to request an invitation to receive digital access to the bidding documents.

Bidders will be required to file, with their bids, a certified check made payable to the Middlebury Community Schools or a Bid Bond for an amount not less than five percent (5%) of their maximum bid or bids.  Should a successful bidder withdraw its bid, or fail to execute a satisfactory Contract, Middlebury Community Schools may then declare the bid deposit or bid bond to be forfeited as liquidated damages.

Each successful bidder shall be required to furnish an approved Performance Bond and a Labor and Materials Payment Bond which cover faithful performance of the contract and the payment of all obligations arising thereunder.  A Maintenance Bond shall also be required.  Said bonds shall remain in full force and effect for twelve months from the substantial completion of the Work.

The contract will be awarded to the lowest responsive and responsible bidder complying with the conditions for bidding, provided the bid is reasonable and it is to the best interest of the Owner to accept it.  The Owner reserves the right to reject the bid of any or all bidder in accordance with Indiana Code 36-1-12.

Bids not reaching said office by 10:00 a.m., on January 29, 2019 will not be opened and will be returned unopened to the original bidder.

Dated this 27th day of December 2018.

BOARD OF SCHOOL TRUSTEES
MIDDLEBURY COMMUNITY SCHOOLS

Notice to Bidders for MES reroofing

posted on Wednesday, January 9, 2019 at 08:04:24 AM

NOTICE IS HEREBY GIVEN, that the Board of School Trustees of the Middlebury Community Schools (the “Owner”) will receive sealed bids for the Reroofing at Middlebury Elementary School.

Bids will be accepted at the Middlebury Community Schools Administration Office, 56853 Northridge Drive, Middlebury, Indiana, until 10:00 a.m.. (local time), on January 29, 2019  Bids will be opened and tabulated at that time in the Board Room.  A Pre-Bid Meeting is scheduled for January 21, 2019 at 10:00 a.m. at the Administration Building. 

All bidding and construction shall be in accordance with construction documents prepared by Barton-Coe-Vilamaa, Architect and Engineers, Inc., which can be obtained from the office of Barton-Coe-Vilamaa.  Call 260/489-9079 (office of Barton-Coe-Vilamaa) to request an invitation to receive digital access to the bidding documents.

Bidders will be required to file, with their bids, a certified check made payable to the Middlebury Community Schools or a Bid Bond for an amount not less than five percent (5%) of their maximum bid or bids.  Should a successful bidder withdraw its bid, or fail to execute a satisfactory Contract, Middlebury Community Schools may then declare the bid deposit or bid bond to be forfeited as liquidated damages.

Each successful bidder shall be required to furnish an approved Performance Bond and a Labor and Materials Payment Bond which cover faithful performance of the contract and the payment of all obligations arising thereunder.  A Maintenance Bond shall also be required.  Said bonds shall remain in full force and effect for twelve months from the substantial completion of the Work.

The contract will be awarded to the lowest responsive and responsible bidder complying with the conditions for bidding, provided the bid is reasonable and it is to the best interest of the Owner to accept it.  The Owner reserves the right to reject the bid of any or all bidder in accordance with Indiana Code 36-1-12.

Bids not reaching said office by 10:00 a.m., on January 29, 2019 will not be opened and will be returned unopened to the original bidder.

Dated this 27th day of December 2018.

BOARD OF SCHOOL TRUSTEES
MIDDLEBURY COMMUNITY SCHOOLS

Notice of Adoption of Preliminary Determination

posted on Wednesday, January 9, 2019 at 07:47:17 AM

NOTICE OF ADOPTION OF PRELIMINARY DETERMINATION

Notice is hereby given pursuant to Indiana Code § 6-1.1-20-3.1 that the Board of School Trustees (the "Board") of Middlebury Community Schools (the "School Corporation") did, on January 8, 2019, make a preliminary determination to issue bonds and enter into a Lease Agreement (the "Lease") for the renovation of and improvements to Northridge High School campus, including construction of outdoor athletics facilities and related site improvements, and renovation of and improvements to Northridge Middle School (the "Project").

The Lease will be for a maximum term of 12 years with a maximum annual Lease rental of $5,275,000.  The maximum annual Lease rental has been estimated based upon an estimated principal amount of bonds of $15,000,000, estimated interest rates ranging from 1.00% to 5.00%, and total estimated interest costs of $1,900,000.

As required by Indiana Code § 6-1.1-20-3.1(b)(1), the following information was available to the public at the public hearings on the preliminary determination:  (i) the School Corporation's current and projected annual debt service payments divided by the net assessed value of taxable property within the School Corporation, which is 0.89%; and (ii) the sum of the School Corporation's outstanding long term debt plus the outstanding long term debt of other taxing units that include any other territory of the School Corporation divided by the net assessed value of taxable property within the School Corporation, which is 5.60%.

The School Corporation's current debt service levy is $9,338,215 and the current rate is $0.7499.  After the School Corporation enters into the proposed Lease and the bonds are issued, the debt service levy will increase by a maximum of $5,275,000 and the debt service rate will increase by a maximum of $0.3308.  However, as existing obligations mature, the anticipated net increase to the debt service fund is expected to be 0.0582 above the current rate.

The estimated amount of the School Corporation's debt service levy and rate that will result during the following 10 years if the School Corporation enters into the lease and issues the bonds, after considering any changes that will occur to the debt service levy and rate during that period on account of any outstanding bonds or lease obligations that will mature or terminate during that period, is as follows:

Year Estimated Total
Debt Service Levy
Estimated Total
Debt Service Rate
2018 $10,477,150 $0.7499
2019 11,416,575 0.7865
2020 12,392,454 0.8081
2021 10,387,700 0.6761
2022 9,216,200 0.6050
2023 9,212,100 0.5989
2024 9,215,500 0.5667
2025 6,680,200 0.4256
2026 6,678,300 0.4213
2027 6,675,200 0.4172
2028 6,682,300 0.4132
2029 6,676,200 0.2214

The purpose of the Lease is to provide for the Project.

Any owners of real property within the School Corporation or registered voters residing within the School Corporation who want to initiate a petition and remonstrance process against the proposed Lease payments or the issuance of the bonds must file a petition that complies with Indiana Code § 6-1.1-20-3.1 subdivisions (4) and (5) not later than 30 days after the first publication of this notice.

Dated January 9, 2019.

/s/ Robert Souder
Secretary, Board of School Trustees
Middlebury Community Schools

Notice of Project Hearing and Preliminary Determination Hearing

posted on Thursday, December 13, 2018 at 07:45:05 AM

NOTICE OF PROJECT HEARING AND PRELIMINARY
DETERMINATION HEARING

Pursuant to Indiana Code § 20-26-7-37 and Indiana Code § 6-1.1-20-3.1, notice is hereby given that the Board of School Trustees of the Middlebury Community Schools (the “School Corporation”) will meet at 4:00 p.m. on January 4, 2019 and at 4:00 p.m. on January 8, 2019, at the School Corporation’s Administration Center, 56853 Northridge Drive, Middlebury, Indiana to hold public hearings.  On January 4, 2019, the Board will hold a public hearing to discuss and hear objections and support regarding the proposed renovation of and improvements to the Northridge High School campus, including construction of outdoor athletics facilities and related site improvements, and renovation of and improvements to Northridge Middle School (the “Project”).  On January 8, 2019, the Board will hold a second public hearing to discuss and hear objections and support regarding the proposed Project and will also consider the adoption of a resolution making a preliminary determination to enter into a lease relating to the Project and to issue bonds to finance the Project.  You are invited to attend and participate in the public hearings.

Dated December 19, 2018.

/s/ Robert Souder
Secretary, Board of School Trustees
Middlebury Community Schools